About the role

We are looking for a subject matter expert in US payroll and tax compliance. In this role, you will work directly with our R&D teams to define and pressure test software requirements for Rippling’s US payroll product and internal tooling. Additionally, you will drive key compliance processes such as account audits, regulatory requirements documentation, and collaboration with Rippling’s Tax Operations team.

You will serve alongside our small but mighty Payroll Compliance team whose objective is to ensure that Rippling’s payroll and tax systems remain best-in-class and compliant with changing tax laws across the nation. Your work will immediately touch hundreds of thousands of employees and billions in fund flows.

What you will do

• Define product requirements to meet both existing and new payroll / tax regulatory changes
• Define and execute audit processes to validate payroll calculations and ensure compliance of Rippling’s payroll system
• Document and communicate regulatory requirements and changes to internal stakeholders; think of yourself as a resident expert in payroll and tax compliance within Rippling. This is a role that touches all customer facing and R&D teams
• Proactively research and stay up to date with payroll tax regulations and rules
• Be Rippling’s point of contact and liaison with federal, state and local tax agencies
• Own all payroll compliance functions related to assigned states, ensuring the Rippling system remains fully compliant with local regulations

What you will need

• 5+ years of experience in payroll tax and compliance positions
• CPP Certification preferred
• Experience with working with Product and Engineering teams; preferably experience building payroll software at different stages of maturity. You are able to distill complex payroll concepts into actionable and practical steps
• Experience working at a high growth startup. Specifically, you know how to operate in a dynamic work environment and you are not uncomfortable with competing priorities
• Experience collaborating with US federal, state, and local tax agencies
• Excellent research skills
• Stellar written and verbal communication skills
• Exceptional attention to detail
• Strong end-to-end project management, time management, and organizational skills
• Entrepreneurial mindset (flexible, self-starting, and hard-working)

Additional Information

Rippling is an equal opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics, Rippling is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email accommodations@rippling.com

Rippling highly values having employees working in-office to foster a collaborative work environment and company culture. For office-based employees (employees who live within a defined radius of a Rippling office), Rippling considers working in the office, at least three days a week under current policy, to be an essential function of the employee's role.

This role will receive a competitive salary + benefits + equity. The salary for US-based employees will be aligned with one of the ranges below based on location; see which tier applies to your location here.

A variety of factors are considered when determining someone’s compensation–including a candidate’s professional background, experience, and location. Final offer amounts may vary from the amounts listed below.

#li-remote

Phantom is the modern money app used by tens of millions around the world. Our product combines everything people need to manage, spend, and grow their money in one simple, intuitive experience. Phantom brings all the control and flexibility of crypto-powered finance, without unnecessary complexity, into mainstream consumer finance.

By combining industry-leading security with thoughtfully designed tools, Phantom makes powerful financial tools feel approachable and easy to use. This focus on speed, control, and user experience has fueled rapid growth, with a community of 20M+ people, reaching #1 in the Google Play Store finance category, and consistently ranking as a Top 50 app across all categories, alongside some of the most recognizable consumer technology platforms in the world.

Role Description

Phantom is scaling from 160+ employees toward 200 by year-end, expanding benefits, and evolving the financial infrastructure that supports our people globally.

We’re looking for a Senior Payroll Analyst to own the accuracy, integrity, and scalability of all payroll and benefits processes across the company. You’ll ensure Phantom’s compensation systems run seamlessly, are compliant with all regulations, and are fully audit-ready as we continue to grow.

This role builds the connective tissue between Finance, People, and Legal designing processes that ensure every dollar of compensation and benefits is accounted for precisely and efficiently.

Responsibilities

Payroll & Benefits Operations

• Own end-to-end payroll processing across all employment types and entities, ensuring accuracy, compliance, and timeliness.

• Maintain high data integrity between HR, payroll, and accounting systems through thoughtful process design and collaboration.

• Partner cross-functionally to align total rewards data, including payroll, benefits, and compensation reporting with financial controls.

• Manage payroll- and benefits-related reconciliations and support monthly and quarterly close processes.

• Serve as the internal subject matter expert for payroll compliance, benefit deductions, and year-end filings.

Controls, Systems, and Audit Readiness

• Design and implement internal controls for payroll and benefits operations.

• Build scalable, automated processes that enhance accuracy, efficiency, and audit preparedness.

• Document workflows and maintain clear procedures supporting payroll and total rewards audits.

• Collaborate with Finance, People, and Legal to streamline reporting and compliance across systems.
  

What Success Looks Like

• Payroll, benefits, and equity processes run accurately, on time, and with full audit traceability.

• Compensation data flows cleanly between People, Finance, and Legal systems.

• Stock-based compensation and benefits are booked and reconciled accurately each period.

• Phantom’s compensation and accounting infrastructure scales seamlessly with continued growth.

Qualifications

• 6–8+ years owning the end-to-end payroll lifecycle—from processing and benefits administration through reconciliation and reporting—in a high-growth or multi-entity environment; compensation accounting experience is a plus.

• Deep knowledge of US federal, state, and local payroll tax regulations, including multi-state compliance.

• Proven ability to establish internal controls and maintain audit-ready documentation.

• Hands-on experience with modern payroll/HRIS platforms (e.g., Rippling, Deel) and 401(k) providers (e.g., Fidelity, Empower); familiarity with equity systems like Carta is a plus.

• Experience working across integrated payroll, HRIS, and ERP systems (e.g., NetSuite).

• Exceptional attention to detail, sound judgment, and discretion handling confidential data.

• Collaborative and proactive, with the ability to work effectively across Finance, People, and Legal.

Why This Role Matters

As Phantom matures, the integrity of our financial and people systems is essential to sustaining our high-performance culture. This role ensures that every aspect of total rewards pay and benefits is executed with precision and excellence, supporting both our employees and our business as we continue to scale globally.

Why Work with Us

Opportunity

We are a team of experienced builders in the blockchain and crypto industry. Our journey began from users seeking an easy, seamless path to accessing the crypto ecosystem. This passion fueled our exponential growth, allowing us to onboard over 16M+ active users in just over three years; with our user base growing weekly. Our dedication to a secure and seamless user experience has made us the leading wallet on Solana as well as our multi-chain approach enhances our platform's versatility, meeting the needs of a diverse and growing user base. By staying at the forefront of technology and user expectations, we continue to innovate and set industry standards on self-custodial crypto wallets.

There has never been a better time to work in crypto to help shape the future of innovation with a focus around the wallet experience!

• First impressions matter: Wallets are responsible for a users first impression with crypto and onboarding new users into crypto. By ensuring that a user has a great first-time experience with crypto, we can help supercharge the growth of the entire ecosystem.

• Make crypto easier to navigate: There is no easy way for a user to discover and navigate all that crypto has to offer. Wallets have a unique opportunity to help users not only onboard to crypto but also stay retained by exploring new things to do.

• We live in a multi-chain world: We currently support Solana, Ethereum, Polygon and Bitcoin with more networks to come in the new future. We are focused on creating a unified, multi-chain crypto experience for users.

Benefits

• Competitive salary and equity

• You will be eligible to participate in the Company's performance bonus program

• Comprehensive insurance (medical/dental/vision) — 100% covered

• Stipend for your ideal remote set-up

• Flexible hours and a supportive remote environment

• Unlimited vacation: Take time when you need it (and we really mean it!)

• 401(k) retirement plan

• Monthly wellness benefit

• Weekly meal benefit

• Global off-sites

We strongly encourage candidates of all backgrounds to apply. We believe that our work is stronger with a variety of perspectives, and we’re eager to further diversify our company. If you have a background that you feel would make an impact at Phantom, please consider applying. We’re committed to building an inclusive, supportive place for you to do the best work of your career.

By submitting your resume and application materials, you acknowledge and agree that Phantom Technologies, Inc. ("Phantom") collects and processes your personal information (including application materials, interview records, and related data) to evaluate your candidacy. Phantom may use AI-powered tools and third-party service providers for transcription, note-taking, scheduling, and other administrative tasks. Phantom does not sell your information and your materials will be handled securely and in accordance with applicable data protection laws.