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Recruiting Programs Manager
Vapi · San Francisco, California, United States
Pay
$160k–200k
Setting
Hybrid
Listed by Vapi for a position based in the United States. Employers on this board attest they are hiring domestically.
Cost Revenue Analyst
Vapi · San Francisco, California, United States
Pay
$165k–185k
Setting
Hybrid
Voice AI that resolves, not transfers.
Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.
- The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth
- The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M
Cost Revenue Analyst
VAPI (/ˈVⱭːPI/):
- Voice AI that resolves, not transfers
- Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life
- Trusted by 1 million developers building the future of voice agents
- Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised
TRY TALKING TO VAPI NOW! https://vapi.ai/
WHY WE’RE HIRING
You'll own cost-of-revenue analysis end to end - helping us understand and improve gross margin and unit economics across our usage-based infrastructure.
WHAT YOU'LL DO
30 Days: Foundation & Discovery
- Track and analyze COGS / cost of revenue and gross margin: Gain a comprehensive understanding of current margin profiles.
- Analyze cloud / infrastructure / inference / telephony costs: Deconstruct the primary cost drivers to identify trends, outliers, and initial areas for investigation.
60 Days: Building & Collaboration
- Build cost-per-minute and cost-per-call models and unit economics: Develop granular models that link infrastructure consumption directly to revenue-generating activity.
- Partner with Engineering on infrastructure cost optimization: Collaborate on actionable improvements to lower unit costs based on the data models built in the previous month.
90 Days: Strategy & Forecasting
- Forecast COGS in the operating plan: Apply historical data and efficiency learnings to create accurate, reliable future cost projections.
- Support gross margin reporting and variance analysis for leadership: Provide executive visibility into margin performance, explaining drivers of variance to inform strategic business decisions.
WHO YOU ARE
- 4–8 years in FP&A or cost / financial analysis
- Comfort with unit economics and analyzing cloud / infrastructure costs
- Strong Excel / financial modeling skills
- High attention to detail and comfort working cross-functionally
- Experience at an infrastructure-heavy or usage-based company a nice to have
- Familiarity with cloud cost tooling and data / BI tools a nice to have
WHY VAPI:
- Generational impact: Build the human interface for every business
- Ownership culture: 70% of the company are previous founders
- Kind team: The founders, Jordan and Nikhil, are Canadians
- Tier-1 Investors: YC, KP seed, Bessemer Series A
WHAT WE OFFER:
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Team love: We love hanging out, and we do quarterly off sites
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget
- Salary Range: $165,000 - $185,000
Vapi is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive team.
Listed by Vapi for a position based in the United States. Employers on this board attest they are hiring domestically.
Incident and Escalation Manager
Vapi · San Francisco, California, United States
Pay
$180k–220k
Setting
Hybrid
Voice AI that resolves, not transfers.
Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.
- The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth
- The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M
Incident and Escalation Manager
Why this role exists
Vapi runs voice AI infrastructure at tens of millions of minutes a month for enterprise customers who route business-critical traffic through us. When something breaks, it breaks in real time, in front of a customer's own customers, and often through a carrier dependency we don't fully control. Today the response is run by whoever is in the Slack thread. That works once. It does not scale, and it costs us renewals, engineering focus, and executive confidence every time it happens.
This is the first dedicated hire for the function, and the job is to build it. You will design the program that runs our incident response, train the people who command incidents, and own the customer relationship through the weeks that follow a serious one. You own the pager and you work part of the rotation yourself, because the fastest way to build a program that works is to run inside it while you build it. You are not the engineer fixing the system. You are the person who builds the system so a trained bench can run it, and who takes a real turn on the pager.
Building the program
This is the core of the role.
- Define what counts as an incident and what does not, with entrance and exit criteria that protect engineering from noise.
- Author the severity model with response-time targets per level, so a SEV0 means the same thing Monday morning and Friday night.
- Design how a live incident runs: the command structure, the update cadence, the single source of truth, the decision rights, and when the call gets escalated past the commander. Write it down so anyone on rotation runs it the same way.
- Build and train the incident commander rotation. Build a realistic balance of hiring and utilizing existing resources across humans and AI to stand up the rotation.
- Own the pager and work part of the rotation yourself - personally commanding incidents during your shifts and stepping your share down as the bench matures and proves out. Own how the rotation runs regardless of whose shift it is.
- Stand up the incident tooling and on-call setup: paging, escalation policies, incident channels, status page, and the runbook library.
- Build customer communication templates for each severity and channel, pre-approved so they are not written from scratch under pressure.
- Govern the customer credit process with a clear approval chain, so financial decisions stop happening in ad hoc threads.
- Stand up the metrics: resolution time, response velocity, escalation volume, RCA SLA adherence, and revenue protected. Report monthly in terms execs use to make resource decisions.
- Build standing partnerships with engineering, support, the office of the CTO, legal, security, comms, and carrier operations before the next critical situation.
- Train go-to-market, support, customer success, and engineering on where to bring customer-critical issues and how the function works.
- Build a feedback loop so incident and escalation data shapes the engineering roadmap instead of dying in postmortems.
After the incident
- Own the customer-facing RCA. Translate engineering root cause into plain language that tells the truth and holds the relationship. Ship it within the SLA we commit to.
- Run the blameless post-incident review. Drive action items to named owners with dates, and track them to closure instead of letting them die in a doc.
- Close the loop with affected customers directly, including the credits or commitments made during the incident.
Escalation management
- Hold the high-severity customer issues that do not rise to a full incident but threaten a renewal or a relationship.
- Run the standing executive escalation list. Keep an owner, a next step, and a date on every item.
- Spot patterns across customers that no single team owns, and force them into engineering or product as prioritized work.
- Be the single point of contact for a regulated customer or a regulatory inquiry that surfaces weeks after the technical fix.
- Partner with the account team on at-risk accounts driven by reliability, and build the cross-functional recovery plan.
- Keep a written handoff and a named deputy so escalations stay covered when you are out.
What you bring
- 8 to 12 years across incident management, escalation management, technical support escalations, or technical program management, ideally at an infrastructure, telephony, or platform company operating at scale.
- A track record building an incident and escalation program from zero, or owning a meaningful piece of one through its growth, including standing up an incident commander rotation rather than being the sole responder. Experience hiring a team is a plus.
- Hands-on familiarity with incident tooling such as PagerDuty, incident.io http://incident.io, Opsgenie, or equivalent, and the Slack and status-page workflows around them.
- Calm under pressure as a learned discipline. Gravitas to direct a response and the willingness to remove a distraction from a call even when it outranks you.
- Decision-making with incomplete information, and the judgment to know when to escalate and how to do it without losing time.
- Clear writing under pressure. You can produce a clean read of a live situation for a senior leader, and a customer RCA that holds a relationship together.
- Comfort with technical depth. You do not need to write the fix, but you need to follow the conversation, ask the right question, and know when an answer does not add up. Familiarity with telephony, carrier dynamics, or real-time systems is a strong plus.
- Willingness to work part of the incident commander rotation, including off-hours shifts, especially in the first year.
Listed by Vapi for a position based in the United States. Employers on this board attest they are hiring domestically.
Agent Strategist - NYC
Vapi · New York, New York, United States
Pay
$130k–160k
Setting
Hybrid
Voice AI that resolves, not transfers.
Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.
- The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth
- The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M
WHY WE’RE HIRING THIS ROLE:
- As Vapi scales its enterprise footprint, we need strong post-sales ownership to drive retention, expansion, and long-term customer value.
- Enterprise deployments are complex and cross-functional, requiring a single-threaded leader to orchestrate execution and outcomes.
- This role will help define and scale our post-sales engagement model while directly impacting Net Revenue Retention.
WHAT YOU’LL DO:
- 30 Day:
- Take ownership of a portfolio of enterprise accounts and build trusted relationships with key stakeholders.
- Deeply understand each customer’s deployment architecture, use cases, and success criteria.
- Audit current health metrics, renewal timelines, usage patterns, and engagement cadence.
- Align with FDE, CSE, Sales, and Product on open workstreams and deployment priorities.
- 60 Day:
- Establish a structured cadence of weekly, biweekly, or monthly syncs based on account tiering.
- Implement proactive health monitoring using usage data, stakeholder engagement, and sentiment signals.
- Begin identifying renewal risks and expansion signals across your portfolio.
- Deliver structured QBRs for Tier 1 and Tier 2 accounts with executive-ready reporting.
- 90 Day:
- Drive renewal conversations beginning 120 days out and partner with AEs on commercial strategy.
- Surface qualified expansion opportunities supported by usage data and deployment success metrics.
- Enforce service tier boundaries and protect the integrity of the engagement model.
- Contribute to refining post-sales playbooks, documentation standards, and tooling as the function scales.
WHO YOU ARE:
- 5+ years in customer success, technical account management, or solutions consulting at a B2B SaaS or API-first company.
- Experience managing a portfolio of enterprise accounts ($100K+ ACV) with complex deployments and integrations.
- Strong stakeholder management skills with the ability to engage VP and C-level executives.
- Technically fluent enough to discuss APIs, integrations, deployment workflows, and architecture without needing to write code.
- Experienced in renewal and expansion motions and comfortable building commercial narratives.
- Highly organized with strong CRM hygiene, documentation habits, and follow-through.
- Comfortable operating in ambiguity and helping build process in a high-growth environment.
- Bonus: Experience in voice, conversational AI, telephony, contact center technology, or AI/ML products.
WHY VAPI:
- Generational impact: Build the human interface for every business
- Ownership culture: 70% of the company are previous founders
- Kind team: The founders, Jordan and Nikhil, are Canadians
- Tier-1 Investors: YC, KP seed, Bessemer Series A
WHAT WE OFFER:
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Team love: We love hanging out, and we do quarterly off-sites
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Listed by Vapi for a position based in the United States. Employers on this board attest they are hiring domestically.
Agent Strategist - SF
Vapi · San Francisco, California, United States
Pay
$130k–160k
Setting
Hybrid
Voice AI that resolves, not transfers.
Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes.
- The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth
- The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M
WHY WE’RE HIRING THIS ROLE:
- As Vapi scales its enterprise footprint, we need strong post-sales ownership to drive retention, expansion, and long-term customer value.
- Enterprise deployments are complex and cross-functional, requiring a single-threaded leader to orchestrate execution and outcomes.
- This role will help define and scale our post-sales engagement model while directly impacting Net Revenue Retention.
WHAT YOU’LL DO:
- 30 Day:
- Take ownership of a portfolio of enterprise accounts and build trusted relationships with key stakeholders.
- Deeply understand each customer’s deployment architecture, use cases, and success criteria.
- Audit current health metrics, renewal timelines, usage patterns, and engagement cadence.
- Align with FDE, CSE, Sales, and Product on open workstreams and deployment priorities.
- 60 Day:
- Establish a structured cadence of weekly, biweekly, or monthly syncs based on account tiering.
- Implement proactive health monitoring using usage data, stakeholder engagement, and sentiment signals.
- Begin identifying renewal risks and expansion signals across your portfolio.
- Deliver structured QBRs for Tier 1 and Tier 2 accounts with executive-ready reporting.
- 90 Day:
- Drive renewal conversations beginning 120 days out and partner with AEs on commercial strategy.
- Surface qualified expansion opportunities supported by usage data and deployment success metrics.
- Enforce service tier boundaries and protect the integrity of the engagement model.
- Contribute to refining post-sales playbooks, documentation standards, and tooling as the function scales.
WHO YOU ARE:
- 5+ years in customer success, technical account management, or solutions consulting at a B2B SaaS or API-first company.
- Experience managing a portfolio of enterprise accounts ($100K+ ACV) with complex deployments and integrations.
- Strong stakeholder management skills with the ability to engage VP and C-level executives.
- Technically fluent enough to discuss APIs, integrations, deployment workflows, and architecture without needing to write code.
- Experienced in renewal and expansion motions and comfortable building commercial narratives.
- Highly organized with strong CRM hygiene, documentation habits, and follow-through.
- Comfortable operating in ambiguity and helping build process in a high-growth environment.
- Bonus: Experience in voice, conversational AI, telephony, contact center technology, or AI/ML products.
WHY VAPI:
- Generational impact: Build the human interface for every business
- Ownership culture: 70% of the company are previous founders
- Kind team: The founders, Jordan and Nikhil, are Canadians
- Tier-1 Investors: YC, KP seed, Bessemer Series A
WHAT WE OFFER:
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Team love: We love hanging out, and we do quarterly off-sites
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Listed by Vapi for a position based in the United States. Employers on this board attest they are hiring domestically.
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